TelPay for Business 6 Release History (c) 2009 TelPay Incorporated Last Updated November 10, 2009 Release Date Version New Features / Adjustments / Fixes ------------ ------- ---------------------------------------------------------- Nov 10, 2009 6.5.3 -Improvements / New Features: -Resolution of known QuickBooks 2010 Payables import issue. -Corrections: -Enable printing of payment voucher for Funds Transfer. -Funds Transfer bank account info can now be modified in View/Modify Biller screen. -Improved warning message for restoring the most recent backup. -Ability for users to perform backups to shared network drives referenced by \\DirectoryName Jul 02, 2009 6.5.2 -Improvements / New Features: -Payment will now be checked against past invoice numbers paid to alert the user of possible duplicate payments. -Imported Payable Files - The report of rejected items included in files imported from other accounting systems now includes the number of rejects and the total dollars rejected. -New “Update Biller List” button on Pay Bills screen. Click button to immediately update the biller list. -From the funding screen you can make a direct link to your on-line banking service in order to fund your payments. -Donation screen - The customer name will be automatically populated. -A "restore data" button has been added to the sign on screen. -Initial installation of the software has been made easier and more flexible. -TelPay Biller Code Field. A Biller Code field has been added to the “Pay Bill” and “Add New Biller” screens. This field is specifically for entering the TelPay Biller Number found on Biller’s invoices and statements. When setting up the first payment to these Billers, you will be prompted to enter account number and account distributions. -Electronic Invoices. Paid invoices which are received electronically will be identified with the letter “E” beside the amount paid on the Session Summary. Clicking this “E” will link the user to the bill image and its attachments. If T4B has been networked, electronic bills can be viewed by the authorized personnel on the network. Mar 05, 2009 6.5.1 -Improvements / New Features: -Added journal entry file support for AIMsi POS. -User will accept our agreement when they are entering the amount of the small deposit we place in their bank accounts. -Corrections: -Rather than sending our full biller list with every update, small "change files" will be sent. -Changing a G/L account number in View/Modify Billers may have produced an error. -Certain email addresses were not accepted because they contained special characters such as & -Users of remote authorization in version 6.5 may have experienced missing lines from their payment detail in their remote authorization email. -"Accrued to A/P" distributions may be missing if a session contained accruals only (no payments). -The Accounting System Journal Entries file may not be created if the customer repeatedly clicks the "Select Payment Option" or "Send Payments" button on the Transmission screen. -History module: The format of the payment amount is now correct when French Regional Settings are used. -Importing payroll files: The software no longer prompts the user every time a file is opened once they've passed file sequence "999". -QuickBooks payables import: Certain bills in QuickBooks contained unexpected references which caused the import to fail. As well, QuickBooks was not reporting credits properly so the full amount of bill payments will be used instead of reporting separate credit details. Mar 04, 2009 Module -Updated the connection to PaylineFX for International Update Payments. Nov 19, 2008 6.5 -Improvements / New features: -Import payables from QuickBooks and Simply Accounting. The “Auto-import” button can be used for both payroll and payables now. -Fees will not be charged in the software. You will no longer pay for your fees along with your sessions. Instead, you will be billed at the end of the month for your fees, along with your usual monthly fee. -The System Administration area has been reorganized to reflect the different purposes of the software (e.g. bill payment or payroll remittance). May 21, 2008 6.4.2 -Improvements / New features: -The TelPay for Business application process has been improved. Feb 25, 2008 6.4.1 -Improvements / New features: -The Main Menu has been improved. -Remittance dates for CRA and Revenue Quebec Source Deductions can be set automatically when submitting employer remittances within payroll files. -On the Add Billers screen, the options for CSB and Funds Transfer are now more prominent. -When adding a new Biller, the account numbers you've previously added for that Biller will be displayed. -Backup to USB drives has been improved. -The TelPay for Business application process has been improved. -Corrections: -Deleted payroll files with employer remittances are displayed properly in View/Print History. -Biller names that were 30 characters in length caused an error on the transmission screen. -Corrections to several minor issues have been made. Oct 31, 2007 Module -Improved the banking details data entry for International Update Payment billers. Oct 16, 2007 Module -Fixed: Decimal points could not be typed into the payment Update entry areas. Sep 26, 2007 6.4.0 -Improvements / New features: -International Payments: Click and pay virtually any bill or anyone, anywhere in the world - in all major currencies, right from your desktop. Get rate quotes instantly in a few mouse clicks, anytime you need to pay in most foreign currencies. To get started, click the International Payments Setup button on the main menu. -The Accounts Payable menu item now displays the number of items that have been accrued but not yet paid. -To ensure that a proper backup of your TelPay for Business data is made, the built-in backup software will no longer allow you to backup to the drive that your data is located on. Jun 21, 2007 6.3.2 -Fixed: General ledger account changes were not saved properly when there were multiple billers with the same name (View / Modify Billers screen). May 08, 2007 6.3.1 -Allows the System Administration area of the software to be set-up before an Activation PIN is sent to the user by TelPay. Mar 22, 2007 Module -Fixed: Quotation marks in imported payroll files would Update cause transmission of those files to fail. Feb 16, 2007 6.3.0 -Improvements / New features: -The order of the icons on the Main Menu has been changed but otherwise remains the same. -Select Payment Date: When you first "Pay Bills and Set Up Payables", a small screen will appear asking you to select the default payment date or accrue the payments to accounts payable. The selection remains in effect for the session but can be overridden for an entry. -Pay Bills screen: -Headline now shows at the top the session total for Bills Paid, Payroll files and Accounts Payable entries. -Now has improved navigation for access to view billers already set up on your system, adding new billers and displaying the payment history for billers you are about to enter payments for. -Customer Specific Billers: The "Invoice No/Description" field has been expanded to contain up to 250 characters of single line text. This text will be edited for presentation in company and customer documents. This eliminates the need to go to a second line to enter lengthy descriptions. -Importing or Creating Payroll, Payroll and Collection files: -Split Payments can now include payments to credit cards as well as to a second bank account. In fact, any TelPay Standard Biller can be specified. The process is the same except a section is provided for entering the bills to be paid. Clicking "Select" brings up the TelPay Standard Biller list. Select the biller desired from the list. The employee's account number for that biller will have to be entered. -Remittance of Payroll deductions can now be included in the payroll file sent to TelPay. Government and other deductions from payrolls can be designated for remittance with payrolls by checking the PD (Payroll Deduction) box of the applicable billers. Those billers will then appear on the list of deductions/remittances from then on. NOTE: The fee for split payments and deduction remittances will be the same as for other payroll transactions. -View/Modify Billers: A column PD (Payroll Deductions) has been added which, if checked for a Standard Biller (ST), will cause that biller to appear with a list of other billers that can be paid along with a payroll file. -Providing Funds for Payments: The number of days required if your financial institution's bill payment is used to remit to TelPay has been reduced by one day. For example: Payrolls requiring to be submitted to the bank system on Thursday for credit by Friday morning, need to be funded by Wednesday instead of Tuesday. -System Administration: Options to limit or increase the detail of payment information sent to authorized officers for approval are provided. For example, payroll item details can be included in these emails. -TelPay Fees: It has been our practice to charge a higher rate for Customer Specific Billers as they often have to be paid by cheque. In fact, slightly over 50% are now paid electronically and we expect this percentage to increase. With this version, we are changing our service fees so that we can give you the benefit of the savings that arise from all the payments that are made electronically. We will be charging 50 cents per bill payment at the time you send the payment file to us. Starting the first of March, we will keep track of all payments made for you by cheque and include a charge of 75 cents (or 40 cents if paid on Wednesday) with our monthly bill. We will provide a list of the cheques issued as you may be able to help us encourage your suppliers to provide us with their bank account number. Nov 29, 2006 6.2.31 -Correction: invoices were not correctly read when payables files were imported. Nov 29, 2006 Module -Added compatibility for Simply Accounting 2007 payroll. Update Sep 27, 2006 Module -Improved the Alberta Finance data entry screen. Update Sep 25, 2006 Module -The general ledger export for QuickBooks now includes Update invoice numbers and memo information. Note: the memo is based on the "Payment For" box in TelPay for Business. That box appears above the G/L distributions area when making a bill payment. Aug 21, 2006 6.2.30 -Improvements: -Backup -Added the T4B session number to the end of the backup filename. -When backing-up to CD, existing backups on the CD are read and preserved during backup. -Funding screen -Improved the wording of the funding options and the help descriptions for funding. Jun 27, 2006 6.2.29 -Improvements: -Payroll files: A "?" has been added for the "Split Deposit" button. -Fax/e-mail no longer required when importing payables files. -Improvements were made to the detection and sending of e-mail using Microsoft Outlook. -Login Screen: The full version number is now displayed. -Main Menu: The default payment date text color is now highlighted in red. -Corrections: -Minor issues regarding the funding screen were fixed. -Other minor corrections. May 30, 2006 Module -Updated the terminology used for Alberta Finance payments Update -The software will now allow zero dollar payroll net pays when importing from Simply Accounting. May 09, 2006 6.2.28 -Correction: Funds Transfers were not charged at the correct rate. Apr 27, 2006 6.2.27 -Improvements: -Payroll "Auto-Imports" are now supported when TelPay for Business is run off of a server computer. Note: your accounting software must be installed on the local computer. -In the Enter Bills screen, we moved the “View Billers” button below “Biller History” button for consistency. -Payments can be entered for remittances to Alberta Finance. -General Ledger exports were added for Jonas Software and Tronia. -The descriptions for the TelPay Accounts Payable general ledger entries were changed from "Accounts Payable Hold" and "Accounts Payable Paid" to "TelPay Accounts Payable". This will simplify general ledger entries. -Corrections: -The fees assessed when payables files were imported were not always correct (lower than they should be). -Clicking the "X" (close button) on a screen could make the software "disappear" altogether in certain situations. Apr 03, 2006 Module -Improved General Ledger file entries for QuickBooks and Update Simply Accounting. Mar 20, 2006 6.2.25 -Improvements: -Simply Accounting payroll import - you can now import your Direct Deposits from Simply Accounting without needing their EFT Direct product. -The transmission process has been improved further. -Corrections: -Print Before Transmission Report – the report headings were changed to be the same as the Transmission Report. -The FI Reference Number (funding screen) was not saved if the transmission to TelPay failed. -The payment date on the funding screen is now set according to funding group instead of by date alone. -Certain printers were unable to print the Before Transmission report. Feb 28, 2006 Module -Improvements: added further verification for payroll data Update Feb 06, 2006 Module -Improvements: Users can setup payroll and collection Update Files with zero dollar amounts so that banking information can be entered in advance of payment. The import module now works with French (Canada) Regional Settings in Windows. Jan 17, 2006 Module -Corrections (payroll files): the handling of split Update deposits has been improved. Dec 22, 2005 6.2.24 -Improvements: -In System Administration, the text "General Ledger Account Numbers" now reads "General Ledger Account Numbers / Names". -Improved the information and terminology used on the funding screen. -If more than 4 characters are entered for a password, a warning appears. -Certain payroll import files can have their deposits split to multiple accounts (up to 3). -Corrections (payroll files): -Banking information is now remembered whether employees are listed in "first last" or "last, first" order. -Headings and subtotals cannot be deleted. -General ledger entries are now correct when deleting a payroll file. Nov 25, 2005 6.2.23 -Correction: A "file already open" error during transmission was corrected. Nov 22, 2005 6.2.22 -Correction: Imported payables files which included bank account information were not able to transmit properly. Nov 08, 2005 6.2.21 -Improvements: -The backup software now detects USB and removable disk drives. -The "Enter Bills and Accrue Payables" menu item has been changed to "Pay Bills and Setup Payables" for improved clarity. -"Accrue to Accounts Payable" has been changed to "Setup in Accounts Payable" for improved clarity. -For improved visibility, the General Ledger Distribution screen now has a black border surrounding it. -Corrections: -The GST amounts were not always reset on the Transmission Report. -If the Transmission Report was several pages in length, the page cutoff was not always correct. -Remote Authorization passwords were not always stored correctly. -The transmission of deletions has been fixed. -General ledger account numbers were cut-off at 24 characters instead of 30. Oct 20, 2005 Module -A correction was made to the View / Print History module Update so that all data is now imported correctly. Oct 13, 2005 Module -A correction was made to the Software Update module so Update all files could be updated properly Oct 04, 2005 Module -The Accounts Payable module now handles payments to Update Billers that receive donations. Sep 29, 2005 6.2.20 -Improvements: -Improved way to “enter bills” – instead of entering the total payment amount and the GST amount first, followed by each invoice, invoices are now entered first and their total is calculated automatically. -New Funding Screen – a new funding screen has been created to make the funding process much easier. You will now be able to review “payment date”, “transmission required by” and “funding required by” details before sending in the payments. -Enhancements to Remote Authorization – users can now choose to include or not include such information as invoice details, general ledger distributions, or system changes when sending a remote authorization email for approval. -Improved Reporting – the amount of GST for payments and invoices is displayed on the Transmission Report. As well, this report now shows payments that were accrued to Accounts Payable during the session. -Electronic General Ledger Interfaces – we have added electronic G/L interfaces to ACCPAC Advantage, Peachtree, Microsoft Money, SysPro, and Momentum (Great Plains) to facilitate importing your electronic journal entries. These interfaces complement our existing interfaces to Simply Accounting, Quickbooks, ACCPAC (DOS), BusinessVisions, Adagio and others. -New Features: -E-Billing and E-Presentment – retrieve, view, and pay electronically presented bills (e-bills) all from within TelPay for Business™. E-mailed bills can be retrieved from your e-mail program, e-mail server, or web mail service (Yahoo, Hotmail, Google etc). -If an email notice of a bill has been received and it contains a link to the billers website, these can also be paid through TelPay for Business™. -Networkability – more than one person can now access the TelPay for Business™ software from separate computers at the same time. One person can be entering bills while another views payment history data for example. -Backing up your data – The TelPay for Business™ software now prompts users to make a backup of their data after each payment session (to CD/DVD, USB drive, or to floppy disk) to ensure you always have a backup copy. USB drives are an excellent and convenient option to backup your TelPay data. -Accrue payments to AP – you can now accrue standard biller payments (credit cards, utilities etc) along with customer specific payments. Manage your payments in our AP system and decide when you want to pay them. -Better navigation – we have enhanced the functionality of moving from one screen to another allowing users to add/modify billers right from the enter bills area as well as improved the print/history for reporting purposes. Jul 26, 2005 Module -An issue with entering large amounts when paying CRA GST Update was fixed. Jun 29, 2005 Module -The import payroll, collections and payables module was Update corrected to handle statutory holiday dates properly. Jun 22, 2005 Module -The import payroll, collections and payables module was Update updated so that the contents of files can be sorted when column headings are clicked. Apr 01, 2005 6.1.20 -Improvements: -Standard Biller payments can be held in Accounts Payable. -GST (BN) Numbers are easier to enter. -Corrections: -A problem with deleting transmitted payments has been corrected. -The Simply Accounting 8.5+ file is now generated properly if the session number is less than 100. Mar 08, 2005 Module -The import payroll, collections and payables module was Update updated to prevent forward-dating a file beyond one year. Mar 01, 2005 Module -The import payroll, collections and payables module was Update updated to validate additional information.